association of va surgeons

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Dear Exhibitors:

The 2023 annual meeting of the Association of Veterans Affairs Surgeons (AVAS) will be held in-person at the Edgewater Hotel on Sunday, April 23 through Tuesday, April 25, 2023. We are looking forward to seeing our industry partners again in person and continue connecting.

This meeting is attended by general, oncologic, peripheral vascular, endovascular, thoracic, cardiac, wound care, and critical care surgeons as well as anesthesia providers from VA hospitals throughout the United States. Many university-based surgeons, surgery residents, and medical students from programs with VA affiliations typically attend this meeting. We anticipate approximately 180 surgeons and 20 exhibitors will attend.

Why Exhibit?

This annual meeting will provide opportunities to connect with surgeons and promote your company brand to industry leaders, develop collaborative partnerships, network with VA surgeons throughout the country, and many more.

The AVAS sincerely hopes that you will be able to attend this meeting. For information about pricing and other arrangements, please contact our AVAS Administrator Sue Lentz at vasurgeons@gmail.com.

Exhibit Fees

Platinum ($50,000)

Prominent placement of booth in the exhibitor hall
10x20 booth with two 6-ft tables and 4 chairs (pipe and drape included)
8 complimentary registration
6 complimentary invitation to Sunday Welcome Reception
4 complimentary invitation to Monday Reception and Banquet and After-dinner Presidential Reception
2 clickable information links, PDF’s or images on website
Logo posted on conference website (top of site, largest icons)
Acknowledgement on all emails to members
Two social media blasts (Twitter, Email, etc.)
Participation in Exhibitor Passport Program
Recognition in final program, website, and rotating slide deck during breaks.
Company profile on website for 1-month prior to conference.
Choice of: (1) Complimentary Wi-Fi sponsorship; or (2) Presidential Reception sponsorship on Monday night; or (3) Custom brand lanyard

Gold ($25,000)

Prominent placement of booth in the exhibitor hall
10x15 booth with two 6-ft tables and 4 chairs (pipe and drape included)
6 complimentary registration
4 complimentary invitation to Sunday Welcome Reception
2 complimentary invitation to Monday Reception and Banquet and After-dinner Presidential Reception
1 clickable information links, PDF’s or images on website
Logo posted on conference website (below Platinum)
Acknowledgement on all emails to members
One social media blast (Twitter, Email)
Participation in Exhibitor Passport Program
Recognition in final program, website, and rotating slide deck during breaks.
Company profile on website for 1-month prior to conference.

Silver ($10,000)

10x10 booth with one 6-ft tables and 2 chairs (pipe and drape included)
4 complimentary registration
2 complimentary invitation to Sunday Welcome Reception
1 complimentary invitation to Monday Reception and Banquet and After-dinner Presidential Reception
Logo posted on conference website (below Gold Level)
Acknowledgement on all emails to members
Participation in Exhibitor Passport Program
Recognition in final program, website, and rotating slide deck during breaks.
Company profile on website for 1-month prior to conference.

Bronze ($5,000)

One 6-ft table top display with 2 chairs (pipe and drape included)
2 complimentary registration
1 complimentary invitation to Sunday Welcome Reception
Participation in Exhibitor Passport Program
Logo posted on conference website
Recognition in final program, website, and rotating slide deck during breaks.

Exhibitor Setup

SETUP Saturday, April 22, 2023 5:00 pm - 9:00 pm
TEARDOWN. Tuesday, April 25, 2023 12:00 pm

Exhibitor Hours

Sunday, April 23, 2023 7:00 am - 5:00 pm
Monday, April 24, 2023 7:00 am – 5:00 pm
Tuesday, April 25, 2023 7:00 am - 12:00 pm

Registration

Please click on the button below to register online. Our W-9 is provided below.

Prospectus

Letter of Request

W-9

Registration Link

Non-CME Symposia

The Association of VA Surgeons is pleased to offer 2 non-CME symposia opportunities for our partners to participate during our annual meeting in Pittsburgh next year. The dates are Monday, April 24th and Tuesday, April 25th. Topic and speakers are your choice but requires prior review and approval by the Executive Committee. CME credits are your responsibility but not required.

The symposia includes the following:

speaker of your choice (honorarium and travel will be company's responsibility)
2 email blasts sent by AVAS highlighting your program
onsite signage
acknowledgment on the website, final program, at the podium, and rotating slides during breaks
up to 3 onsite representatives
audiovisual equipment
meals associated with the program will be provided by AVAS

Note: exhibit is separate from symposia fees.

Once your application has been reviewed by the Executive Committee, you will be notified of further steps.

Deadline for Submission is March 1, 2023.

Refunds and Cancellations
Cancellations must be received in writing by April 1, 2023. All refunds in exhibit fees are subject to 10% administrative fees. No refunds will be offered for cancellations received after the deadline unless the space can be resold to another company at the same level of participation.

Questions?

Please contact us at 206-794-7022 or send an email to vasurgeons@gmail.com.