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2024 Exhibit Information

Dear Exhibitors:
 
The 2024 annual meeting of the Association of Veterans Affairs Surgeons (AVAS) will be held in-person at the Eden Roc Hotel on Monday, April 8 through Wednesday,  April 10, 2024. We are looking forward to seeing our industry partners again in person and continue connecting.

This meeting is attended by general, oncologic, peripheral vascular, endovascular, thoracic, cardiac, wound care, and critical care surgeons as well as anesthesia providers from VA hospitals throughout the United States.  Many university-based surgeons, surgery residents, and medical students from programs with VA affiliations typically attend this meeting. We anticipate approximately 180 surgeons and 20 exhibitors will attend.

Why Exhibit?

This annual meeting will provide opportunities to connect with surgeons and promote your company brand to industry leaders, develop collaborative partnerships,  network with VA surgeons throughout the country, and many more.
 
The AVAS sincerely hopes that you will be able to attend this meeting. For information about pricing and other arrangements, please contact our AVAS Administrator Sue Lentz at vasurgeons@gmail.com. 

Exhibit Fees

Platinum ($50,000)

  • Prominent placement of booth in the exhibitor hall
  • 10x20 booth with two 6-ft tables and 4 chairs 
  • 8 complimentary registration
  • 6 complimentary invitation to Monday Welcome Reception
  • 4 complimentary invitation to Tuesday Reception and Banquet and After-dinner Presidential Reception
  • 2 clickable information links, PDF’s or images on website
  • Logo posted on conference website (top of site, largest icons)
  • Acknowledgement on all emails to members
  • Two social media blasts (Twitter, Email, etc.)
  • Participation in the Exhibitor Passport Program
  • Recognition in final program, website, and rotating slide deck during breaks.
  • Company profile on website for 1-month prior to conference.
  • Choice of: (1) Complimentary Wi-Fi sponsorship; or (2) Presidential Reception sponsorship on Tuesday night; or (3) Custom brand lanyard

Gold ($30,000)

  • Prominent placement of booth in the exhibitor hall
  • 10x15 booth with two 6-ft tables and 4 chairs 
  • 6 complimentary registration
  • 4 complimentary invitation to Monday Welcome Reception
  • 2 complimentary invitation to Tuesday Reception and Banquet and After-dinner Presidential Reception
  • 1 clickable information links, PDF’s or images on website
  • Logo posted on conference website (below Platinum)
  • Acknowledgement on all emails to members
  • One social media blast (Twitter, Email)
  • Participation in the Exhibitor Passport Program
  • Recognition in final program, website, and rotating slide deck during breaks.
  • Company profile on website for 1-month prior to conference.
  • Sponsorship of one of the refreshment breaks (AM or PM)

Silver ($15,000)
  • 10x10 booth with one 6-ft tables and 2 chairs 
  • 4 complimentary registration
  • 2 complimentary invitation to Monday Welcome Reception
  • 1 complimentary invitation to Tuesday Reception and Banquet and After-dinner Presidential Reception
  • Logo posted on conference website (below Gold Level)
  • Acknowledgement on all emails to members
  • Participation in the Exhibitor Passport Program
  • Recognition in final program, website, and rotating slide deck during breaks.
  • Company profile on website for 1-month prior to conference.

Bronze ($5,000)

  • One 6-ft table top display with 2 chairs 
  • 2 complimentary registration
  • 1 complimentary invitation to Sunday Welcome Reception
  • Participation in the Exhibitor Passport Program
  • Logo posted on conference website
  • Recognition in final program, website, and rotating slide deck during breaks.

Exhibitor Setup

  • SETUP             Sunday, April 7, 2024                 5:00 pm - 9:00 pm​
  • TEARDOWN.    Wednesday, April 10, 2024       12:00 pm

Exhibitor Hours

  • Monday, April 8, 2024           7:00 am – 5:00 pm
  • Tuesday, April 9, 2024          7:00 am - 5:00 pm 
  • Wednesday, April 10, 2024   7:00 am - 12:00 pm  

Registration

Please click on the button below to register online.  Our W-9 is provided below. 


Non-CME Symposia

The Association of VA Surgeons is pleased to offer 1 non-CME symposia opportunity for our partners to participate during our annual meeting in Miami this year. The dates are Tuesday, April 9th. Topic and speakers are your choice but requires prior review and approval by the Executive Committee. CME credits are your responsibility but not required. 
 
The symposia includes the following:

  • speaker of your choice (honorarium and travel will be company's responsibility)
  • 30 minute talk with 10 minutes for Q&A
  • 2 email blasts sent by AVAS highlighting your program
  • onsite signage
  • acknowledgment on the website, final program, at the podium, and rotating slides during breaks
  • up to 3 onsite representatives
  • audiovisual equipment 
  • meals associated with the program will be provided by AVAS

 
Note: exhibit is separate from symposia fees.
 
Once your application has been reviewed by the Executive Committee, you will be notified of further steps.
 
Deadline for Submission is March 8, 2024.

Apply Here 

Payment

Payments can be made by check or credit card. Note credit card charges will incur a 3% service charge.

Please mail checks to the address below:

Association of VA Surgeons

PO Box 12603

Mill Creek, WA 98082


Refunds and Cancellations
Cancellations must be received in writing by March 15, 2024. All refunds in exhibit fees are subject to 10% administrative fees. No refunds will be offered for cancellations received after the deadline unless the space can be resold to another company at the same level of participation.

Questions?

Please contact us at 206-794-7022 or send an email to vasurgeons@gmail.com.


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