Exhibitors
Dear Exhibitors:
The 2018 annual meeting of the Association of Veterans Affairs Surgeons (AVAS) will be held in Miami, FL, Saturday, May 5 through Tuesday May 8, 2018. This meeting is attended by general, oncologic, peripheral vascular, endovascular, thoracic, cardiac, wound care, and critical care surgeons as well as anesthesia providers from VA hospitals throughout the United States. Many university-based surgeons, surgery residents, and medical students from programs with VA affiliations typically attend this meeting. We anticipate approximately 180 surgeons and 25 exhibitors will attend.
The meeting will be held at the Fontainbleu Miami Beach. The exhibit area will be reserved for meeting attendees only. Several breaks are planned for attendees to have the opportunity to meet with exhibitors; in past years many exhibitors have remarked on the excellent opportunity to meet surgeons in a personal and friendly setting. Exhibitors also will be invited to meet with physicians and attendees during lunch sessions as well as at the Sunday evening reception.
The AVAS sincerely hopes that you will be able to attend this meeting. For information about pricing and other arrangements, please contact our AVAS Administrator Sue Lentz at vasurgeons@gmail.com. The AVAS is a 501-C6 organization with a tax ID #47-6089981.
Sincerely,
Seth Spector, MD FACS
Local Arrangements Chair
Association of VA Surgeons
The 2018 annual meeting of the Association of Veterans Affairs Surgeons (AVAS) will be held in Miami, FL, Saturday, May 5 through Tuesday May 8, 2018. This meeting is attended by general, oncologic, peripheral vascular, endovascular, thoracic, cardiac, wound care, and critical care surgeons as well as anesthesia providers from VA hospitals throughout the United States. Many university-based surgeons, surgery residents, and medical students from programs with VA affiliations typically attend this meeting. We anticipate approximately 180 surgeons and 25 exhibitors will attend.
The meeting will be held at the Fontainbleu Miami Beach. The exhibit area will be reserved for meeting attendees only. Several breaks are planned for attendees to have the opportunity to meet with exhibitors; in past years many exhibitors have remarked on the excellent opportunity to meet surgeons in a personal and friendly setting. Exhibitors also will be invited to meet with physicians and attendees during lunch sessions as well as at the Sunday evening reception.
The AVAS sincerely hopes that you will be able to attend this meeting. For information about pricing and other arrangements, please contact our AVAS Administrator Sue Lentz at vasurgeons@gmail.com. The AVAS is a 501-C6 organization with a tax ID #47-6089981.
Sincerely,
Seth Spector, MD FACS
Local Arrangements Chair
Association of VA Surgeons
Meeting Venue
Fontainebleu
4441 Collins Avenue
Miami Beach, FL 33140
Website: https://fontainebleau.com/
Reservations: 800-548-8886
All guests can book their rooms by calling the Fontainebleu at 800-548-8886. Please mention VA Surgeons to receive the group rate. You can also book online. See link below.
Hotel Rates
Single/Double - $259 per night
Triple - $289 per night
Quad - $319 per night
Deadline for group rate: April 5, 2018
4441 Collins Avenue
Miami Beach, FL 33140
Website: https://fontainebleau.com/
Reservations: 800-548-8886
All guests can book their rooms by calling the Fontainebleu at 800-548-8886. Please mention VA Surgeons to receive the group rate. You can also book online. See link below.
Hotel Rates
Single/Double - $259 per night
Triple - $289 per night
Quad - $319 per night
Deadline for group rate: April 5, 2018
Registration
Please click on the button below to find all the forms you need to register for the meeting.
Exhibit Levels
Platinum $50,000 +
Gold $25,000
Silver $10,000
Bronze $3,000
- 8x10 booth with pipe and drape
- Display in a prominent location
- Recognition from the podium
- Company name on all event signage
- Acknowledgement as a Platinum Sponsor on final program
- Company name and link on our website
- Invitation for 6 representatives to attend the Sunday evening Welcome Reception as well as for the Monday evening Annual Banquet
- Free meeting registration for 8 representatives to attend the meeting
Gold $25,000
- 8x10 booth with pipe and drape
- Display in a prominent location
- Recognition from the podium
- Company name on all event signage
- Acknowledgement as a Gold Sponsor on final program
- Company name and link on our website
- Invitation for 3 representatives to attend the Sunday Welcome Reception
- Free meeting registration for 6 representatives to attend the meeting
Silver $10,000
- 6-foot tabletop display
- Recognition from the podium
- Company name on all event signage
- Acknowledgement as a Silver Sponsor on final program
- Company name and link on our website
- Invitation for 2 representatives to attend the Sunday Welcome Reception
- Free meeting registration for 4 representatives to attend the meeting
Bronze $3,000
- 6-foot tabletop display
- Acknowledgement as Bronze Sponsor on final program
- Company name and link on our website
- Free meeting registration for 2 representatives to attend the meeting
Educational Grant Opportunities
We also offer educational grant opportunities in order to ensure that your company maximizes its exposure to conference delegates. Your company’s contribution will be included in the final program, during the event, on event signage, and on our website.
- Sunday evening reception $15,000
- Monday evening Presidential Dinner $15,000
- Breakfast Presentation $10,000
- Refreshment Breaks $3,000
Exhibitor Setup/Hours
Exhibit Set‐Up
- Saturday, May 5, 2018 8:00 am – 12:00 pm
- Saturday, May 5, 2018 12:00 pm - 5:00 pm
- Sunday, May 6, 2018 7:00 am – 12:00 pm
- Monday May 7, 2018 7:00 am – 5:00 pm
- Tuesday, May 8, 2018 7:00 am – 12:00 pm
- Tuesday, May 8, 2018 12:00 pm
Audio/Visual Needs
If you require audiovisual equipment and internet services for your exhibit area, please use the forms below to request directly with the hotel. We will provide free Wi-Fi at the meeting.
Shipping Instructions
All boxes shipped directly to the hotel will incur handling and storage fees based on the scale listed below. We recommend that you do not ship items earlier than 2 days before the conference to avoid storage fees.
For questions about your shipment, please contact the mailroom at MIAMailroomdept@fontainebleau.com or 305-528-2000.
All boxes shipped to the hotel must be addressed in the follow format:
Fontainebleau Miami Beach
Attn: Your Name and Arrival Date
Company Name c/o AVAS 2018
4441 Collins Avenue
Miami Beach, FL 33140
Box 1 of ____
Please e-mail or fax completed form below to Natasha Mareus. See her contact info below.
NATASHA MAREUS | CONVENTION SERVICES MANAGER
Fontainebleau Miami Beach | 4441 Collins Avenue | Miami Beach FL 33140
O 305 674 4769 | M 786-422-4505| F 305-675-8519
NMareus@fontainebleau.com
- Handling Fee Letter or Envelope @ $5 each
- Handling Fee Small Box Less Than 20 Lbs. @ $25 each
- Handling Fee Large Box, Case or Crate 21 Lbs. or More @ $50 each
- Handling Fee Pallet (or Portion Thereof) @ $95 each
- Storage Fee/per box/per day begins on day 3 @ $50 each
- Storage Fee/per pallet/per day begins on day 3 @ $100 each
For questions about your shipment, please contact the mailroom at MIAMailroomdept@fontainebleau.com or 305-528-2000.
All boxes shipped to the hotel must be addressed in the follow format:
Fontainebleau Miami Beach
Attn: Your Name and Arrival Date
Company Name c/o AVAS 2018
4441 Collins Avenue
Miami Beach, FL 33140
Box 1 of ____
Please e-mail or fax completed form below to Natasha Mareus. See her contact info below.
NATASHA MAREUS | CONVENTION SERVICES MANAGER
Fontainebleau Miami Beach | 4441 Collins Avenue | Miami Beach FL 33140
O 305 674 4769 | M 786-422-4505| F 305-675-8519
NMareus@fontainebleau.com
Questions?
Please contact us at 206-794-9124 or send an email to vasurgeons@gmail.com.