Exhibitors
Dear Exhibitors:
The 2019 annual meeting of the Association of Veterans Affairs Surgeons (AVAS) will be held in Seattle, WA, Saturday, April 27 through Tuesday April 30, 2019. This meeting is attended by general, oncologic, peripheral vascular, endovascular, thoracic, cardiac, wound care, and critical care surgeons as well as anesthesia providers from VA hospitals throughout the United States. Many university-based surgeons, surgery residents, and medical students from programs with VA affiliations typically attend this meeting. We anticipate approximately 180 surgeons and 25 exhibitors will attend.
The meeting will be held at the Motif Seattle Hotel. The exhibit area will be reserved for meeting attendees only. Several breaks are planned for attendees to have the opportunity to meet with exhibitors; in past years many exhibitors have remarked on the excellent opportunity to meet surgeons in a personal and friendly setting. Exhibitors also will be invited to meet with physicians and attendees during lunch sessions as well as at the Sunday evening reception.
The AVAS sincerely hopes that you will be able to attend this meeting. For information about pricing and other arrangements, please contact our AVAS Administrator Sue Lentz at vasurgeons@gmail.com. The AVAS is a 501-C6 organization with a tax ID #47-6089981.
Sincerely,
Gale Tang, MD FACS
Local Arrangements Chair
Association of VA Surgeons
The 2019 annual meeting of the Association of Veterans Affairs Surgeons (AVAS) will be held in Seattle, WA, Saturday, April 27 through Tuesday April 30, 2019. This meeting is attended by general, oncologic, peripheral vascular, endovascular, thoracic, cardiac, wound care, and critical care surgeons as well as anesthesia providers from VA hospitals throughout the United States. Many university-based surgeons, surgery residents, and medical students from programs with VA affiliations typically attend this meeting. We anticipate approximately 180 surgeons and 25 exhibitors will attend.
The meeting will be held at the Motif Seattle Hotel. The exhibit area will be reserved for meeting attendees only. Several breaks are planned for attendees to have the opportunity to meet with exhibitors; in past years many exhibitors have remarked on the excellent opportunity to meet surgeons in a personal and friendly setting. Exhibitors also will be invited to meet with physicians and attendees during lunch sessions as well as at the Sunday evening reception.
The AVAS sincerely hopes that you will be able to attend this meeting. For information about pricing and other arrangements, please contact our AVAS Administrator Sue Lentz at vasurgeons@gmail.com. The AVAS is a 501-C6 organization with a tax ID #47-6089981.
Sincerely,
Gale Tang, MD FACS
Local Arrangements Chair
Association of VA Surgeons
Registration
Please click on the button below to find all the forms you need to register for the meeting.
Educational Grant Opportunities
We also offer educational grant opportunities in order to ensure that your company maximizes its exposure to conference delegates. Your company’s contribution will be included in the final program, during the event, on event signage, and on our website.
- Sunday evening reception $15,000
- Monday evening Presidential Dinner $15,000
- Breakfast Presentation $10,000
- Refreshment Breaks $3,000
Exhibitor Setup/Hours
Exhibit Set‐Up
- Saturday, April 27, 2019 7:00 am – 5:00 pm
- Sunday, April 28, 2019 7:00 am – 12:00 pm
- Monday, April 29, 2019 7:00 am – 5:00 pm
- Tuesday, April 30, 2019 7:00 am – 12:00 pm
- Tuesday, April 30, 2019 12:00 pm
Audio/Visual Needs
AV & shipping/delivery will need to be arranged in advance and you will find that information in this packet. The primary departments and contacts are listed below:
PSAV (Electric, Internet, AV Equipment)
Bryan Minnigerode | Director of Audio Visual Services
206-971-8115 or bminnigerode@psav.com
PSAV (Electric, Internet, AV Equipment)
Bryan Minnigerode | Director of Audio Visual Services
206-971-8115 or bminnigerode@psav.com
Shipping Instructions
Many customers choose to send supplies and equipment in advance of their event. Please advise your Conference Services Manager of any anticipated deliveries to the hotel at least 14 days prior to the event. When preparing items for shipment, please label them as follows, using the name of the person picking up/receiving the shipment:
Mr./Ms. (NAME) C/O Motif Seattle
1415 Fifth Avenue
Seattle, WA 98101
Attn: Banquet Department – Hold for function on (April 27-30)
(AVAS)
Mr./Ms. (NAME) C/O Motif Seattle
1415 Fifth Avenue
Seattle, WA 98101
Attn: Banquet Department – Hold for function on (April 27-30)
(AVAS)
Motif Seattle will charge the following handling and storage fees for both inbound and outbound packages, based on weight:
Weight
Key Notes:
Package/Delivery Handling
Jennette Johanson | Conference Services Manager
206-971-8069 | jjohanson@destinationhotels.com
Weight
- 0 – 5 pounds -- $7.00
- 6 – 20 pounds -- $15.00
- 21 – 50 pounds -- $35.00
- Exceeding 50 pounds -- $1.00/lb.
- 3’ x 3’ Wooden Pallets -- $125.00
- Larger Pallets/Crates -- TBD
Key Notes:
- Shipments cannot be accepted or stored by Motif Seattle more than five (5) business days in advance of the function unless the group is willing to pay for storage.
- Hotel has very limited storage space for crates, pallets or large shipments. If package(s) require more than a 10’ x 10’ x 10’ holding area, the Hotel will be forced to look at alternative storage solutions to which rental fees will apply as necessary.
- Motif & its associates will not break down or move pallets without written consent (see below) & a $50 labor fee will incur per pallet.
- Individual companies will assume full responsibility for materials or equipment shipped to Motif Seattle and/or items left in the banquet/meeting rooms. Hotel will not be responsible for any loss or damage to materials sent to Hotel.
- Motif Seattle does not prepare return address labels for clients; please ensure that your deliveries are in order prior to departure. Additionally, please communicate directly with your carrier (FedEx, UPS, etc.) to schedule any necessary outbound shipping.
- Breakout Room Door Frames (Seattle Ballroom, First Hill, Capitol Hill, Belltown, Pioneer): 95” H x 27” W
- Emerald Ballroom Door Frames: 92” H x 60” W (double doors)
- 4th Ave Elevator Exterior Frame: 74” H x 42” W
- 4th Ave Elevator Interior Dimensions: 89” H x 72” W x 53” D
Package/Delivery Handling
Jennette Johanson | Conference Services Manager
206-971-8069 | jjohanson@destinationhotels.com
Questions?
Please contact us at 206-794-9124 or send an email to vasurgeons@gmail.com.